Job Details

Administrative Support Assistant, Department of Plant Sciences - UTIA

Position Number: 6224734
Location: Chattanooga, TN
Position Type: Agriculture - Plant and Soil Science

Administrative Support Assistant, Department of Plant Sciences - UTIA
Knoxville, TN, United States

Job Identification: 2896
Job Category: Administrative
Posting Date: 05/12/2025
Job Schedule: Full Time
Locations: 2431 Joe Johnson Drive, Knoxville, TN, 37996, US (On-site)

Job Description
The Administrative Support Assistant serves as receptionist, welcomes visitors, answers telephones, and makes referrals to the department faculty and staff. Receives incoming mail (USPS and campus) and packages (UPS, FedEx, Freight, etc) and disperses packages to the proper individual within the department, and facilitates outbound mail and package shipments.

The Administrative Support Assistant performs clerical duties for faculty and staff such as producing flyers, meeting agendas, class hand-outs and tabulating surveys as needed. Orders supplies for individuals within the department, schedules and maintains calendar for department vehicles and other equipment, makes reservations and places orders with other university departments (Fleet Management, University Printing, etc).

This position serves as assistant to Professors by helping in preparing materials for meetings, tabulating information, and processing award materials. Oversees the scheduling and requirements of conference rooms, and coordinates department seminars by creating and disseminating flyers, ordering materials, arranging set-up, tabulating attendees and seminar evaluations while managing an established budget.

The Administrative Support Assistant prints, scans, and performs other clerical tasks, serves as backup for office operations, and other duties as assigned.

Responsibilities

Serves as receptionist, welcomes visitors, answering telephone, making referrals to department faculty and staff.
Receives incoming mail (USPS and campus) and packages (UPS, FedEx, Freight, etc) and disperses to proper individual within the department. Facilitates outbound mail and package shipments.
Performs clerical duties for faculty and staff such as producing flyers, meeting agendas, class hand-outs and tabulating surveys.
Orders supplies for individuals within the department.
Schedules and maintains calendar for department vehicles and other equipment.
Makes reservations and places orders with other university departments (Fleet Management, University Printing, etc)
Serves as the assistant to Professors by helping in preparing materials for meetings, tabulating information, and processing award materials.
Oversees the scheduling and requirements of conference rooms.
Coordinates department seminars by creating and disseminating flyers, ordering materials, arranging set-up, tabulating attendees and seminar evaluations while managing an established budget.
Prints, scans, and performs other clerical tasks.
Serves as backup for office operations.
Other duties as assigned.

Qualifications
Required Qualifications

Education: High school diploma or GED
Experience: General office experience
Knowledge, Skills, Abilities:
The ability to organize and work on multiple projects.
The ability to prioritize deadlines and follow up on processes.
The ability to communicate effectively.
Proficient in Microsoft Office.
Strong oral and written communication skills.
Outstanding interpersonal skills.

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment visa status.

Preferred Qualifications

Education: Vocational/Technical Training or Associate's Degree
Our ideal candidate has 2 years of relevant experience.

Work Location

Location:

2431 Joe Johnson Drive

Agriculture and Natural Resources Building 301

Knoxville, TN 37996

Compensation and Benefits

UT market range: MR04

Find more information on the UT Market Range structure here
Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration,. Please submit completed applications with all requested materials.

Resume
List of 3 Professional References

About The College/Department/Division

Welcome to the Department of Plant Sciences located within the Herbert College of Agriculture at the University of Tennessee, Knoxville. In the Department of Plant Sciences we aim to solve tomorrow's problems through education, research, and Extension. We offer six undergraduate concentrations as well as Master's and PhD programs.

About Us
The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.

UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.

The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.

UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices that attract and retain a diverse community and that support a culture where everyone matters and belongs.

The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.

Apply today and join the Tennessee Volunteer community!

To apply, visit https://fa-ewlq-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/2896/?mode=location